DD Form 254 (DD254): Contract security requirements, explained

What is a DD Form 254?

The DD Form 254 (Contract Security Classification Specification) is the document that communicates security requirements from the government to a contractor (or from a prime contractor to a subcontractor). It specifies requirements like classification level, safeguarding, access to classified systems, and special programs.

Every classified contract should have an associated DD254 (including flow-down for relevant subcontracts).

When is a DD254 issued?

1. Solicitation: so bidders understand security requirements
2. Contract award: reflecting final requirements
3. Revisions: when security requirements, addresses, or key details change
4. Final: when the contract is complete and retention is requested for a continuing need

What happens if my DD254 doesn’t match my FCL?

Mismatches between DD254 requirements and your FCL can prevent you from performing. Common issues include:

• DD254 requires a higher clearance level than your FCL
• DD254 requires safeguarding capability you don’t have
• DD254 requires access to systems not authorized for your facility

The key is speed: review every DD254 immediately upon receipt to identify gaps and resolve them before they block program execution.

How does FCL Simple help with DD254 management?

• Digital DD254 repository: searchable storage for all DD254s
• Validation: error checking to catch incomplete or inconsistent information
• Contract lifecycle tracking: active contracts, expirations, revision history
• Clearance requirements visibility: identify personnel clearance needs based on DD254 requirements
• Subcontract flow-down tracking: manage downstream DD254 issuance